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Toolbox meetings are a way for information to be provided to workers, and for workers to have their say about hazards/controls, incidents/accidents, work processes and company procedures. The Health and Safety in Employment Act 1992 places duties on employers to provide their staff with opportunities to participate in safety activities.
Structure of Meetings
Toolbox meetings should be run on a regular basis and run for 10-15 minutes. The frequency of meetings will depend on the size, nature and location of the site. Some hazardous activities could require daily meetings, while often a weekly/fortnightly meeting will suffice. Safety meetings for workers should be short and to the point.
Why do we run Safety Meetings?
- Inform workers of changes to company procedures
- Identify new hazards and review existing hazards
- Develop/review hazard controls
- Discuss/review accident and incident data
- Employee participation
- Communication
- Discuss programmes
- Develop/review work processes
- Short training sessions
Record Meetings
Details of meetings should be recorded and kept on file. Record meeting dates, attendees and discussion items. Show follow-up items from previous hazards, accidents and incidents.